CLICK HERE: Grad Night Set Up Volunteer Roles
We've completely revamped the process, and it's going to be much more streamlined than in previous years. Thanks to the introduction of food trucks and subcontractors handling a significant portion of the decor, there's considerably less work involved in the set-up this time around. However, we still absolutely need your amazing volunteer spirit and helping hands to bring the magic to life for our graduates! Every contribution, big or small, will help make this an unforgettable evening.

CLICK HERE: Grad Night Clean Up Volunteer Roles

We're looking for volunteers to help with the Grad Night clean-up, which will begin promptly at 6:00 AM the morning after graduation. We especially need individuals with trucks, those who are able to carry heavier equipment, and anyone willing to assist with disassembling and storing decorations. The good news is that we've made significant efforts to streamline the clean-up process this year, so your tasks should be relatively straightforward compared to previous years! Your help in these vital roles will allow us to efficiently wrap up after what we hope will be a fantastic Grad Night.

ALL ROLES HAVE BEEN FILLED

Shift 1:  9:45 p.m. to 2:30 a.m.

Shift 2: 2:15 a.m. to 5:30 a.m.

GRAD NIGHT EVENT ROLE DESCRIPTIONS:

TRAFFIC CONTROL STAFF

We strongly recommend that Graduates get rides to Grad Night. Our student drop-off location will be in front of the Design Building off Pleasant Street. Students will walk from the Design Building to the event entrance on Chicago Avenue in front of the large gym.. Students who drive to Grad Night will be directed down New York Ave, which will turn into a one-way street from 10:00 p.m. to midnight. Student drivers will be instructed to park in the Junior Lot. Traffic Control Staff will be on hand to ensure that this plan is executed in a safe and organized manner.

FOOD AND BEVERAGE

We'll have exciting food and beverage options for students to enjoy on Grad Night in many of our event zones. Join the team that will help our food truck vendors provide food and drinks throughout the night.

STUDENT CHECK-IN   

These volunteers will be trained to use our Pinwheel event platform and be staffed at Gate 1, our Student Entrance. It will be their responsibility to check in all students and issue them wristbands. Desk Agents must bring their own MAC or PC computer and power charger to the event. Please do not sign up for this role if that is an issue.

COAT CHECK

It will be the responsibility to collect and tag a student's personal belongings and store them in our coat check as well as return personal belongings to students when each student departs.

FIRST AID ASSISTANT

Assistants will help our First Aid Lead to ensure the health and safety of our students.

ROAMERS

Help keep things running smoothly by roaming your area ensuring trash is not overflowing, supplies are stocked, movies or TV programs are at appropriate sound levels, etc... You can also act as the person who relieves other team members in the event they need a quick break. 

WAITLIST MONITOR

Some of our most popular attractions have lines. To help manage lines, we'll have wait-lists. Sign up to manage the wait-list and text students when it's their turn. This will ensure our students enjoy the party instead of waiting in a line. You must supply your own cell phone and charger.

STAGE MANAGER

Grad Night will have two stage events over the course of the evening. In this role, you will be interacting with Leads to make sure everything runs smoothly.

CASINO STAFF

Casino staff will assist our Casino Lead.

CASINO DEALERS

A limited number of casino blackjack, poker, and craps dealer positions are available for volunteers with experience/knowledge of the games. Our Casino Lead will contact you to discuss your ability to run these tables. 

SENIOR MUSEUM DOCENT

The Senior Museum is one of the most beloved destinations on Grad Night. Parents and Guardians have lovingly assembled memory boards for their student(s) and posted it in the Small Gym. Grad Night is the first time Seniors have seen what their parents have produced.

VENDOR/VOLUNTEER CHECK-IN

These volunteers will be trained to use our Pinwheel event platform. It will be their responsibility to check in all vendors and volunteers and ensure all adults entering our event space have the appropriate credentials. They will also help inform vendors and volunteers with where to go. Desk Agents must bring their own MAC or PC computer and power charger to the event. Please do not sign up for this role if that is an issue.

KARAOKE/CHILL ZONE

Keep things running smoothly in our chill out zone, the area where kids can go to relax or escape the excitement of the event.

GAME STAFF

Help to run the video games and assist our gaming vendors.

PARENT LOUNGE

Maintain the area where parent volunteers can take a break and grab a cup of coffee.

RAFFLE SUPPORT

Help our Raffle Chair run hourly drawings for cool prizes. 

EXIT SUPPORT STAFF

Check out any student who needs to leave early.