Main Chairs - JODI BANNON AND SUZI SUTHERLAND

• Establish Budget.
• Select AV/Photo/Activity Vendors, collect bids.
• Liaison for vendor(s) and LGHS for all electrical/load/safety coordination.
• Establish and communicate responsibilities and deadlines to volunteer chairs.
• Serve as the final authority on all matters relating to Grad Night.
• Set up and execute 4 parent meetings over the school year and own all steering committee meetings
• Lead the Chair recruitment effort for Grad Night.

Communications Chairs - ERIN HINTZ AND MEREDITH MORAN

• Own comms on  www.lghsgradnight.com. 
• Own Pinwheel Sites account.
• Own comms on LGHS Class of 2026 Parent Facebook Page.
• Liaison with LGHS to ensure messaging on parent owned channels align with school’s comm channels.
• Graphic design skills a plus.
• Write parent emails.
• Write newspaper article for LG Patch and gets article published. 
• Write notes to surrounding neighbors and distributes them one week before the event.

Fundraising Chairs - KARINN HARRINGTON AND JESSICA SHYBA

• Conduct community outreach to secure cash, service, facility or food donations for Grad Night.
• Establish donation link with ticket purchase.

Facilities Liaison and AV Chairs - ANJ SCHUYLER AND SHERRY CLARK

• Liaise with LGHS Facilities and Maintenance Department. 
• Secure school provided items (tables, chairs, etc) that may be available.
• Obtain estimates and provides all AV sourcing for event.
• Coordinate w LGHS to set up a network for admissions and any other wifi scenarios at the event.
• Oversee delivery and placement and removal  of school available items and memory board stands (which we own) according to site plan.

Volunteer Chair - CAROLYN HARNISH

• Primary point of contact to collect and post in Pinwheel all parent volunteer opportunities to do with Grad Night, including: Decor, Work Week Set-Up, Activities, Food/Beverage, Facilities, Security, Senior Museum, Admissions, Technology, Clean-up.
• Regularly monitors sign ups and partners with Comm Chair to share updates with parent community.

Rental Coordinator Chair - SHELLEY SULLIVAN

• Spreadsheet creator to collect needs from Decor, Activity, Facility and Food and Beverage Chairs.
• Oversee order, contracts, delivery, placement, and return of all rental items. 
• Confirms budget with Main Chair and Treasurer on budget for all rentals prior to placing order.

Food and Beverage Chairs - FRAN PAPAPIETRO AND TIFFANY BROWN

• Source and select food and coffee vendors according to site plan and budget. 
• Source water stations,  candy stand, snack wall, donut wall, parent volunteer lounge food/beverages.
• Execute all needed paperwork and contracts with all food vendors.
• Coordinate all table linen requirements for every food and beverage station with the Rental Coordinator Chair.

Decorations Chairs - HOLLY BENJAMIN AND MELANIE PURCELL

• Oversee all aspects of Grad Night related to decorations, according to site plan.
• Identify volunteer needs and submit needs to Volunteer Chair for posting.
• Set up and facilitate all decorations clinics/workshops.
• Identify a source for decorations work space.

Activities Chairs - SHARON HINSON AND JEN SABAN

• Oversee all dealings with arcade, large games, fortune telling, tattoo, and teacher band performance.
• Search and select vendors for outside games and activities at Grad Night - arcade, Inflatable activities - deliver needs to Rental Chair for overseeing.
• Work with Decor Chair  for decorating inside and outside areas - Tattoo, & Fortune Telling booths, Arcade Entrance and large gym, chill zone, lobby, entrance, and bathrooms.
• Oversee Photo Booth, Hypnotist (or other headliner entertainment).
• Obtain appropriate insurance certificates for activities on campus and shares documents with Main Chairs/Treasurer.

Senior Museum Chairs - DEBORAH JOHNSON AND ANNIE HEATH

• Oversee all aspects of the Senior Museum - memory boards.
• Staff museum for work week to accept memory boards and let kids/parents look at boards.
• Submit volunteer needs to Volunteer Chair.
• Coordinate with Decor Chairs the decoration requests, if any.
  
  

Grad Bags Chairs - SASHA SHKOLNIK AND SIMONA FREEMAN

• Oversee Grad Bags - stuffing, coordinating, distributing.
• Grad Notes - oversee collection and distribution of them inside the Grad Bags which are given out after grad rehearsal the morning of Grad Night. (STACY SABATINO)
• Produce small gift to go inside grad bag - get budget for Grad Bag items from Main Chair and Finance. Work with Wildcat Foundation for their contribution.
• Advise/Coordinate with Decor Chairs to ensure the gift aligns with the event decor.

Admissions Chairs - BARI RUDIKOFF AND HOLLY OSMENT

• Oversee all aspects related to ticket sales and admission to the event.
• Set up and manage online ticketing component of our Grad Night platform (Pinwheel) and coordinate with Fundraising Chairs to include donations info/levels on same page.
• Submit Admissions volunteer needs to Volunteer Chair. 
• Confirm table, chair, lighting, power needs on site plan at admissions and confirms order with Facilities Chair. 
• Confirm  decorations at admissions with the site plan and Decor Chairs. 

Treasurer Chairs - KARIN LUTON AND LAURA LEZAMA

• Partner with decor and main chairs to set budget for decor, activities and food and beverage teams.
• Track spending and balance to budgets.
• Reimburse for expenses.
• Pay large sum vendors with LG Grad Night card.
• Balance checking account monthly.
• At year end, send information to LGHS H&SC to file taxes.
• Monitor reserves to carry over year to year.
• Ensure insurance riders are in place and uploaded into Facilitron for LG H&SC parents and most activity vendors.

Security Chair - TARA GEORGE

• Oversees professional security team for the event.
• Leads parent volunteers.
• Point of contact for LG Police & Fire.

Technology Chair - JULIE CHENG

• Oversees all aspects of technology required for event.